PhotosByMonica (referred to as "We," "Us," or "The Photographer") is committed to protecting the privacy of your personal data. This policy explains how we collect, use, and protect information related to your use of our online photography galleries.

Effective Date: [Date, e.g., November 30, 2025]

1. Information We Collect

We only collect information necessary to fulfill our contract with you and manage your gallery access. This information includes (but is not limited to), Full Client Name, Email Address, Phone Number, Billing Address, Client Password, Access Code, the digital photographs containing identifiable images of you and/or your family/guests, team members, coaches, etc.

2. How We Use Your Information

We use your personal data based on the following legal grounds (where applicable):

• To fulfill our Contract: To deliver your services, create and host your online gallery, and process your print/download orders.

• Legitimate Interest: To manage our business operations, maintain accurate records, and improve our services (unless overridden by your data protection rights).

• Legal Obligation: To comply with tax, accounting, and legal requirements.

We do NOT sell, rent, or trade your personal data to third-party marketers.

3. How We Share and Disclose Your Information

   Your information may be shared with the following third parties, strictly for the purpose of fulfilling our service:

   • Gallery Hosting Platform: [e.g., Pixieset] – Used to host, secure, and deliver your images. (They operate under their own privacy policies).

   • Payment Processors: [e.g., Stripe, PayPal, Square] – Shared only to process payments and verify transactions. We do not store your full payment card details.

   • Legal Authorities: When required by law (e.g., subpoena, court order).

4. Data Security and Storage

   • Gallery Security: Your online gallery is secured using a unique URL and/or a password provided to you. We strongly recommend you keep your gallery password confidential.

   • Data Retention: We retain your personal data and digital image files for as long as necessary to fulfill the purposes outlined in this policy. After this period, data is securely deleted, archived or anonymized.